Cognition World - GDPR & Privacy Policy

Part Four: COGNITION'S PERSONAL DATA PROTECTION NOTICE (DPN):

1. Cognition ("we", "us" or "our") is committed to protecting and respecting your privacy. This Data Protection Notice tells you about your privacy rights and sets out how we, as a Controller, collect, use, process and disclose your personal data relating to your interactions with us. 

2. Information we may collect from you:

1. Personal data means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We may collect and process any type of personal data you provide to us in the course of your interactions with us. You may have provided some of your personal data directly to us such as when you visited our website by volunteering personal data when subscribing to email alerts or by using our online feedback or other forms. We may also receive personal data about you from various third parties and public sources such as LinkedIn. Categories of such personal data include names, addresses, contact information and other information that is relevant to the provision of our services.
2. If you do not provide us with your personal data we may not be able to provide you with our services or respond to any questions or requests you submit to us via our website. We will tell you when we ask for personal data which is a contractual requirement or is needed to perform our functions or to comply with our legal obligations. 

3. How we use personal data we collect: We will only use your personal data for the purposes and legal bases set out in the table below.

  Purpose(s) for Processing

• Register you as a new website user;
• Notify you about changes to our DPN
• Ask you to take a survey

• To manage our relationship with you:
• - Contact you in relation to login requests
• - Facilitate providing training programs / resources
• - Work with you on support requests relating to our technology 
• - Share information with benchmark agencies 
• - Act as advisor on expert panels / mentor to clients

• To comply with our regulatory and professional requirements
• To prevent and detect fraud, money laundering or other offence
• To exercise our right to defend, respond or conduct legal proceedings
• To carry out direct marketing
• To provide, or permit selected 3rd parties to provide, information about events hosted or co-sponsored by us or about events we feel may interest you;
• To send you email alerts and newsletters that you have opted-in to receive by filling in our online forms or contacting us by email or by other means;
• To contact clients regarding business opportunities.
• To contact you regarding the services provided by us.
• To customise your experience on our website, or to serve you specific content that is relevant to you.

4. Retention of your personal data: We will store your personal data only for as long as necessary for the purpose(s) for which it was obtained. The criteria used to determine our retention periods include (i) the length of time we have an ongoing relationship and/or provide our services; (ii) whether there is a legal requirement to which we are subject; and (iii) whether the retention is advisable in light of our legal position (such as in regard to applicable statutes of limitations, litigation or regulatory investigations). Please contact us if you wish to obtain further information concerning our retention periods (see Contact Us below).

5. Disclosure of your personal data: We may disclose your personal data to third parties who provide a service to us which may impact upon Cognition, or in the event of any future mergers/ dissolutions  of Cognition, in which case we may disclose your personal data to the applicable successor entity of Cognition or, if we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or where necessary for our legitimate business interests to protect the rights, property, or safety of Cognition, our clients, or others or for the purposes of fraud protection and credit risk reduction. Such disclosure may, as appropriate, include exchanging information with other organisations, companies, auditors, Government Departments, Institutes of Technologies, recruiters, Semi State Agencies, universities and public bodies, where any such body provides a service to Cognition and we are satisfied that it complies with the GDPR requirements. The personal data that we collect may be transferred to, and stored at, a destination outside the European Economic Area ("EEA"), for the purposes described above. Those countries may not provide an adequate level of protection in relation to processing personal data. Due to the global nature of our business, certain personal data may be disclosed to staff members of Cognition working outside the EEA. To the limited extent that it is necessary to transfer your personal data outside of the EEA, we will ensure appropriate safeguards are in place to protect the privacy and integrity of such personal data, including standard contractual clauses. Please contact us if you wish to obtain information concerning such safeguards.

6. Links to other sites: Our website may, from time to time, contain links to and from other websites. If you follow a link to any of those websites, please note that those websites have their own privacy policies and we do not accept any responsibility or liability for those policies. Please check those policies before you submit any personal data to those websites.

7. Your rights: You have several rights in relation to your personal data under applicable privacy and data protection law, which may be subject to certain limitations and restrictions. We will respond to any valid requests within one month, unless it is particularly complicated or you have made repeated requests in which case we will respond, at the latest, within three months. We will inform you of any such extension within one month of receipt of your request, together with the reasons for the delay. You will not be charged a fee to exercise any of your rights unless your request is clearly unfounded, repetitive or excessive, in which case we will charge a reasonable fee in the circumstances or refuse to act on the request. If you wish to exercise any of these rights, please contact us (see Contact Us below). We may request proof of identification to verify your request.

Your Rights 

Right to withdraw consent: If we are processing your personal data on the legal basis of consent, you are entitled   to withdraw your consent at any time (see Contact Us below). However, the   withdrawal of your consent will not invalidate any processing we carried out   prior to your withdrawal and based on your consent.

Right of Access: You can request a copy of the personal data we hold about you.

Right to Rectification: You have the right to request that we correct any inaccuracies in the personal   data we hold about you and complete any personal data where this is incomplete.

Right to Erasure (‘Right to be Forgotten’): You have the right to request that your personal data be deleted in certain circumstances including:

• The personal data is no longer needed for the purpose for which they were collected;
• You withdraw your consent (where the processing was based on consent);
• You object to the processing and there are no overriding legitimate grounds justifying us processing the personal data (see Right to Object below);
• The personal data has been unlawfully processed; or
• To comply with a legal obligation.
• However, this right does not apply where the processing is necessary to comply with a legal obligation or for the establishment, exercise or defence of legal claims.

Right to Restriction of Processing: You can ask that we restrict your personal data (keep, not use) where:

• The accuracy of the personal data is contested;
• The processing is unlawful but you do not want it erased;
• We no longer need the personal data but you require it for the establishment, exercise or defence of legal claims; or
• You have objected to the processing and verification as to our overriding legitimate grounds is pending.
• We can continue to use your personal data:
• Where we have your consent to do so;
• - For the establishment, exercise or defence of legal claims;
• - To protect the rights of another;   or
• - For reasons of important public interest.

Right to Data Portability: Where you have provided personal data to us, you have a right to receive such personal data back in a structured, commonly-used and machine-readable format, and to have those data   transmitted to a third-party data controller without hindrance but in each case only where:

• - processing is carried out by automated means; and
• - processing is based on your consent or the performance of a contract with you.

Right to Object: You have a right to object to the processing of your personal data in those cases where we are processing your   personal data in reliance on our legitimate interests, for the performance of a task carried out in the public interest or in the exercise of our official authority. In such a case we will stop processing your personal data unless we can demonstrate compelling legitimate grounds which override your  interests and you have a right to request information on the balancing test  we have carried out. You also have the right to object where we are   processing your personal data for direct marketing purposes.

• Automated Decision-Making: You have a right not to be subjected to decisions based solely on automated processing, including  profiling, which produce legal effects concerning you or similarly  significantly affects you other than where the decision is:

- Necessary for entering  into a contract, or for performing a contract with you;

- Based on your explicit  consent – which you may withdraw at any time; or

- Is authorized by EU or Member State law.

Where we base a decision solely on automated decision-making, you will always be entitled to have a person review the decision so that you can contest it and put your point of view and circumstances forward.

Right to Complain: You have the right to lodge a complaint with the Data Protection  Authority, in particular in the Member State of your residence, place of work  or place of an alleged infringement, if you consider that the processing of  your personal data infringes the GDPR.

8.  Security and where we store your personal data: We are committed to protecting the security of your personal data. We use a variety of security technologies and procedures to help protect your personal data from unauthorised access and use. As effective as modern security practices are, no physical or electronic security system is entirely secure. We cannot guarantee the complete security of our database, nor can we guarantee that information you supply will not be intercepted while being transmitted to us over the Internet. We have implemented strict internal guidelines to ensure that your privacy is safeguarded at every level of our organisation. We will continue to revise policies and implement additional security features as new technologies become available. Where we have given you a password which enables you to access certain parts of our website, you are responsible for keeping that password confidential. We ask you not to share your password with anyone.

Although we will do our best to protect your personal data, we cannot guarantee the security of your personal data transmitted to our website. Any transmission of personal data is at your own risk. Once we receive your personal data, we use appropriate security measures to seek to prevent unauthorised access or disclosure.

9. Changes to this Data Protection Notice: We reserve the right to change this Data Protection Notice from time to time at our sole discretion. If we make any changes, we will post those changes here and update the “Last Updated” date at the bottom of this Data Protection Notice. However, if we make material changes to this Data Protection Notice we will notify you by means of a prominent notice on the website prior to the change becoming effective. Please review the Data Protection Notice whenever you access or use this website.